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Celebrating 30 years of planning customized, collaborative, stress-free medical conferences

MCPI organizes, manages and nurtures every aspect of successful medical conferences worldwide. From advisory board meetings for 20 people to conferences for 2,000, we commit our extensive experience and expertise to making every conference educational, enjoyable, and memorable.

30Years of experience
1996Founded
Woman-ownedIndependent firm
WorldwideFrom 20 to 2,000 attendees

Upcoming Conferences

Our upcoming conferences showcase the full breadth of what we do — a distinguished roster of clients, customized programs, exceptional venues, distinct destinations, compelling topics, renowned speakers, and memorable social events.

View Upcoming Conferences
  • Vit-Buckle SocietyAnnual meeting · 15+ year partnership
  • Retina Fellows ForumCME · Live programming
  • Aspen Retinal Detachment SocietyDestination conference
  • Clinical Trials at the SummitScientific panels

What we manage end-to-end

Our Services

Administrative Management

We function as the central office for all aspects of our events and assume responsibility for all event-related communication.

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Site Selection

We assist in identifying potential locations and venues that will fulfill all conference needs.

Registration Services

We manage all pre-event and on-site registration services and maintain records of all meeting details.

On-Site Coordination

We oversee all on-site details, including coordination with venue personnel, conference set-up, third-party vendors, catering, and lodging.

Scientific Programming & CME

We manage all aspects of the educational program, including abstract collection, live surgery, program production, and CME compliance.

Contract Negotiations & Vendor Management

We procure and manage all vendors, including venues, caterers, audio-visual companies, entertainment suppliers, photographers, and more.

Exhibitor & Commercial Support

We secure commercial support through strong relationships with medical and surgical device manufacturers as well as the pharmaceutical industry.

Financial Management & Record Keeping

We maintain a complete set of financial records for each meeting, develop budgets, provide updated reporting on an ongoing basis, and provide an analysis of financial results.

Trusted by leading retina & ophthalmology societies

Our Experience

A look at the conferences we've planned and the communities we've served.

The MCPI team — five women at an event with a floral backdrop
Woman-owned · Since 1996
MCPI — Medical Conference Planners International

Who We Are

A well-curated team, trusted by top physicians

MCPI is a woman-owned firm planning and managing medical conferences since 1996, built on the insights founder Karen Baranick gained over a 17-year career in the medical field. Today, our well-curated team brings together complementary skills to create conferences that are meticulous, forward-thinking, stress-free, and truly memorable.

Meet Our Team

Testimonials

We pride ourselves on creating positive experiences for our clients

  • "MCPI has been the bedrock/foundation the Vit Buckle Society (VBS) was able to build upon. When we started VBS, we knew we wanted MCPI to help us move forward and partner with the organization. The partnership with MCPI has been one of the great strengths of VBS. They have been with us the entire journey (2007-current). MCPI always ensures that the meeting is planned properly, the venue is easily accessible to all attendees, all CME and other activities are well planned and organized, and all attendees leave the meeting feeling as though it was done in the most professional manner. As VBS President during the tumultuous 2020 year, the bond, friendship, and advice from MCPI was invaluable. I am very grateful to Karen, Alex, and their entire team for the professional and personal relationships that we have shared for 15+ years. They are an exceptional organization."
    R. Ross Lakhanpal MD, FACS, FASRSFounding Member & Past President, Vit-Buckle Society; Physician Partner, The Retina Care Center
  • "In the past 20 years, I may have worked with MCPI on more meetings than anyone in the world! They are everything one could ask for from a meeting planning company…and more. They do all aspects of site-selection, concept generation, pre-planning, educational initiatives/CME, travel, vendor management, program and speaker management, and on-site logistics to the highest degree, with great skill, professionalism, grace, kindness, and respect. They also possess intangibles seen by nobody else in our industry, gained by experience and investment in our community of sub-specialists, that allow them to function as colleagues and friends in a way unmatched by others. All smiles from all people about all things at meetings run by MCPI."
    Tarek Hassan, MDCourse Director, Retina Fellows Forum & Club VIT; Former Course Director, Vail Vitrectomy; Professor of Ophthalmology, Oakland University William Beaumont School of Medicine
  • "MCPI is an epitome of all the good things in a meeting planner. Each of our medical education conferences have been PERFECTLY organized, thanks to their attention to detail, creative and cutting-edge ideas, business contacts and personal time. It really makes a difference to work with people who know what they are doing but also are always willing to do what it takes to make it happen."
    Lejla Vajzovic, MD, FASRSCourse Director, Duke fAVS and AVS Courses; Associate Professor of Ophthalmology, Duke University Eye Center
  • "As the first conference to book their event with Viceroy upon our opening in 2009, I have had the pleasure of working with MCPI for over 10 years and have always found Karen and her team to be flawless throughout the planning and execution of their programs, year after year. The care they put into each detail of the conference is reflected in all areas — guest arrival experience, accommodations, event space setting and ambiance, fulfilling meal options and fun day-time outings. Each of these aspects comes together for a well-rounded, educational and engaging program for their attendees. As an operational partner, they are my all-time favorite planners to work with and I look forward to their conference each year!"
    Katie de BescheDirector of Catering, Viceroy Snowmass
  • "From a vendor, MCPI is one of our favorite and most stress-free planners to work with. They are consummate professionals, ever ahead of the curve, thorough, fair, and borderline psychic in their anticipation of needs, attention to detail, and proactive management of problems. Their events are unique and always have the MCP signature 'touches' that only they can claim. I would recommend their services to any meeting or event where flawless execution is not negotiable."
    Joe SalchertFormer EVP of Live Project Development, AvenueLive

Ready to plan your next conference?

Tell us about your meeting — from a 20-person advisory board to a 2,000-person congress — and we'll take it from there.

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